Schedule appointments automatically

Here at Segretariaincloud.it we book lots of appointments (visits for doctors, interviews for lawyers, maintenance for plumbing and heating, inspections for architects, etc.), we spend so many hours on the phone to manage your booking that we said: “and if we make it automatic?”

That is… Wouldn’t it be awesome if it were your customers, by themselves, to book an appointment with you?

We did it 🙂

Call it automatic booking or artifical intelligence, you just need to pin your availability in gCal or iCal and the rest is up to our algorithms that will answer to your customers, update your calendar and notify you what happens in real time.

Finally you will lighten the work of your secretary (or that of ours) and you can entrust her with more important tasks.

So your customers will book your services or visits directly via Web from smartphone, tablet or PC, from anywhere anytime (day or night).

Surely our service will make happy doctors, therapists and hairdressers, but we have designed it to best adapt to many activities:

  • visits with doctors;
  • sessions with dentists;
  • cuts with hairdressers;
  • treatments with beauticians;
  • cleaning and maintenance with plumbers/boilers;
  • soccer fields with sport clubs or parish centers;;
  • bike tours, climbing, rafting, canoeing, sailing, surfing, parachuting or paragliding with outdoor guides;
  • courses in musical instruments with musicians;
  • classroom reservations and meeting rooms.
Try it out for free, our technicians will set up the service according to your needs and will help you in every aspect of the management.

HOW IT WORKS

  • we will open a Facebook page (or tell us your link if you got already one);
  • we will set up a chatbot fit for your business and your customers will book an appointment directly via chat;
  • your customers will book an appointment in a few steps: 1- choice of the service (e.g. visit or therapy or haircut) 2- choice of who will provide the service (e.g. if you got more colleagues) 3- choice of date and time among those available 4- data entry and confirmation;
  • automatic real-time synchronization with Google/iCal calendar.

Let’s repeat it by illustrating it with images::

facebook-business-page
First of all we will open a Facebook page, you will ads it or stick a qr-code link up your door.
facebook-messenger-en
For sure, many of your customers will open the qr-code from smartphone and will be face to face with Facebook Messenger. Others will instead connect to your Facebook page and interact from there.
chatbook-facebook-en
Suppose you’re a doctor. The Facebook chatbot will answer FAQ of your patients and – in case they wanna book a visit – will accompany them to do it like the best secretary in the world (information asymmetry and no holes).
app-chatbot
Immediately after every appointment reservation, your customer will receive the booking summary as memo, while you will receive an app or mail or sms notification with all the data.
calendario google.jpg
The calendar synchronization is instantaneous. If you wonder how you will manage the availability (timetables, free days, breaks, etc.) from time to time, you will do it directly on calendar.

One of our technicians will set up the service based on your needs and will help you in every aspect of the management. Also you will get his mobile for tech assistance 7/7.

Do you want chatbot working on your site too? No problem.

We are also working hard to make our service multi-site and multi-user.

DEMO

If you don’t believe, try it out here.

HOW MUCH IT COSTS

Click on the bar at the bottom of the page https://www.segretariaincloud.it/schedule-appointments-automatic, the price changes depending on the number of appointments per month, you will get 10 free appointments per month.

There is no activation fee for the service.

FAQ

  • “How can I persuade my customers to use a chatbot?” In fact don’t do it absolutely, what you need to do is just provide an extra choice, you will discover that they will be the first to use it, especially the younger ones, as soon as they discover they will not have to call you lots of times because it’s always busy. Ask yourself “if even only 30% of my clients do it alone, how much will I save in cash, time and stress?“.
  • “I don’t have a site, how can I activate the service?” You don’t need that, you certainly have a Facebook page, we will set up a chatbot so that each of your customers will get all the answers that search from Facebook Messenger.
  • “I have a site, can I integrate the service?” Yep, you will attach a html5 snippet code so that it will host Facebook Messenger.
  • “Can I try the service before buying it?” We run on consumption and you have up to 10 free appointments per month, so yes. Maybe you’ll end up using us for free forever 🙂
  • “After signing-up what should I do to start?” One of our technicians will call you and, based on your needs, will make the setup and explain how to use the service. Even after that, our technicians will always be at your disposal for any need by mobile, chat or email.
  • “Is it possible to arrange for appointments booked online by customers to be automatically added to my Google calendar?” Of course, in fact our algorithms interact precisely with that calendar (gCal + iCal).
  • “We are 3 doctors who share the same study, can we activate your booking system with a single subscription?” We are working on it, yes, your customers will be able to book appointments by choosing one of you.
  • “I’m a hairdresser and in my studio we got more helpers who also perform numerous services of different durations (cut, tint, permanent, etc.). Do you adapt to my business?” We are working on it, yes, your customers will be able to book an appointment by choosing whom they prefer and the type of service. Each service can have different duration.
  • “I am a doctor and I got two studies, is it possible for my patients to choose the location where they wanna book a visit?” We are working on it, yes, your customers will be able to choose the location.

authorAuthor: Johnny T. is a full-stack developer, seo, copywriter and web marketing specialist. In addition to creating user-friendly interfaces such as spediamo.it and smartfix.it and to launch projects such as the virtual secretary, Johnny enjoys reading exceptional books and thinking he still has some free time. Contact him on LinkedIn.

 

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